Wednesday, April 1, 2026 · School starts at 8:00 AM
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Current Term
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Guardian
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Click Guardians in the sidebar to load.
Total Students
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Student
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Click on Student Roster in the sidebar to load.
Teachers & Staff
Onboard teachers and assign them to grades and classes
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Total Teachers
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Classes Assigned
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Unassigned
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Attendance
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Present
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Absent
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Late
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Excused
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Attendance Rate
Attendance by Class0 / 0 locked
Class
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🔒 Locked classes have been submitted by the teacher. Unlock to let the teacher re-edit and re-submit, or open a class to override marks directly — overrides save as admin changes and take effect immediately.
Weekly Overview
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Live FeedToday
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📥 Notification
Forms and requests submitted by parents land here. Confirm receipt of an absence form to apply the excused mark to attendance — until you confirm, attendance is left untouched.
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Awaiting Confirmation
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Confirmed
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Absence Requests
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🛠️ School Setup
Configure terms, classes, subjects, and grade bands for your school.
Define the school's academic terms. Mark one as the current term — it's used everywhere (attendance, grades, reports).
Create the classes at your school. Type them however you call them — JSS1A, Grade 5, Year 3 Blue, anything.
List the subjects taught at your school. These are used when entering grades.
Configure how scores map to grade letters and remarks. Used on report cards.
Define how each subject's grade is split — e.g. Test out of 40 and Exam out of 60. Teachers enter a score for each part and the total is added up automatically. Leave this empty to enter a single score per subject.
⚙️ Settings
Notification Settings
Send email alerts
Email parents and teachers when a student is absent
Allow absence pre-forms
Parents can submit before school starts
Notification trigger time
Auto-send if no tap registered by this time
Absence form deadline
Forms accepted until this time
🏫 Report Card Branding
Shown on published report cards. The principal's signature is only stamped after you publish a result.
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No signature
PNG with a transparent background works best · Max 2MB.
Set a PIN to protect branding changes. You'll also set a secret question used only to reset the PIN if you forget it. Once set, the PIN can't be changed directly.
🔒 A PIN is set. Branding changes require it. The PIN can't be changed directly.
Register the kiosk devices that run NFC tap-in at your school's entrances. Each device
signs in with its own account and is bound to this school. The kiosk only activates if your
school has the kiosk add-on enabled.
How to add a device: first create a login for it in your Supabase
Authentication dashboard (an email + password the kiosk will use to sign in). Copy that
user's User UID, then paste it below with a label. The kiosk app then signs
in with that email/password.
💾 Data Backup
Download a complete backup of your school's data as a ZIP of CSV files — one file per data type
(students, guardians, attendance, terms, classes, subjects, report sheets, fees, library, messages).
Keep it somewhere safe. We recommend downloading a backup weekly, for example every Friday.
Note: this is a readable export of your data for your records. It is not a one-click restore — the
platform keeps its own database backups for recovery.
🧩 Modules & Change Requests
Your enabled modules are set by the Super Admin. To turn a module on or off, or change your fee mode, submit a request below — the Super Admin will review and apply it.
Your recent requests
Message Board
Read messages from parents, and send announcements
📨 Messages from Parents0 new
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Sent Messages
0 sent
End of Term Report Sheets
Review grades submitted by teachers, then confirm and publish report sheets.
Grades submitted by teachers · — tap a class to view its records.
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— clear every student in a class, then publish to parents.
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📚 E-Library
Upload books, notes, and assignments for students to study at home. Parents see these in their
portal under E-Library. Leave the class empty to share with the whole school, or pick a class
to target it. Students can read and download — there are no charges.
Library materials
Book requests from parents
🧾 Account & Billing
View your A.R.E.S invoices and submit payment proof to ZeezLogistics.
⚠️
Payment Overdue — Service Suspension Warning
One or more invoices are past their due date. Please upload proof of payment immediately.
If payment is not confirmed within 7 days of the due date, your school's access to A.R.E.S will be suspended.
Invoice #
Term
Students
Amount
Due Date
Status
Action
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💡 After making payment via bank transfer, upload your proof of payment (screenshot, receipt, or bank statement) against the relevant invoice above.
Set the bank account and fee items parents pay, and confirm their payment proofs.
Set the bank account parents pay into, the fee items per class for the current term, and confirm
proof-of-payment uploads. While a student has an outstanding balance, their parent sees a payment
banner and the E-Library and Report Cards are locked (attendance and messages stay open).
🏦 Bank account (shown to parents)
📋 Fee items by class (current term)
🧾 Proof of payment to confirm
📎 Upload Payment Proof
Upload a screenshot, receipt, or bank statement confirming payment for invoice .
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Click to browse or drag & drop JPG, PNG, or PDF — max 4MB
✅ Payment Proof
Invoice:
Reference:
🏫 Onboard New School
1 School Info
2 Admin Account
3 Plan & Confirm
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PNG, JPG or SVG · Max 2MB
ℹ️ This account will be the school's primary admin on A.R.E.S.
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No password needed
The admin will set their own password on first login. When they enter their email and click Sign In for the first time, A.R.E.S will prompt them to create a password.
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One-time Onboarding Fee
Pick the fee band based on the school's expected enrolment. Schools stay inactive until the SA confirms this payment.
Invoice generated once per term based on actual enrolled students × agreed rate.
Payment Due
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NFC Kiosk Attendance HardwareNot Included
Students tap their NFC card at a kiosk to mark attendance automatically. Requires purchase of A.R.E.S hardware. If not selected, attendance is taken manually via the Teacher Portal.
✅ Kiosk tab will be enabled for this school · Hardware provisioning required before activation
✅ A welcome email with login credentials will be sent to the admin.
School Details
✏️ Compose Message
📧An email notification will be sent to all recipients prompting them to check their portal.